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Office 365 labels for your SharePoint Online sites - An Overview

The main three important phases when creating and assigning Office 365 labels to SharePoint Online team sites:

Phase 1: Determine the Office 365 label names

In this phase, you determine the names of your Office 365 labels for the four levels of information protection applied to SharePoint Online team sites. The recommended names for each label is as follows:

SharePoint Online team site protection level  Label name
Baseline-Public Internal public
Baseline-Private Private
Sensitive Sensitive
Highly Confidential  Highly Confidential

 

Phase 2: Create the Office 365 labels

In this phase, create and then publish your determined labels for the different levels of information protectio

Creating Label with Admin Center
  1. Sign in to the Office 365 portal with an account that has the Security Administrator or Company Administrator role. For help, see Where to sign in to Office 365.
  2. From the Microsoft Office Home tab, click the Admin tile.
  3. From the new Office Admin center tab of your browser, click Admin centers > Security &
  4. Compliance.
  5. From the new Home – Security & Compliance tab of your browser, click Classifications > Labels.
  6. From the Home > Labels pane, click Create a label.
  7. On the Name your label pane, type the name of the label, and click Next.
  8. On the Label settings pane, click Next.
  9. On the Review your settings pane, click Create this label, and click Close.
  10. Repeat steps 5-8 for your additional labels.
Create Office 365 labels with PowerShell
  1. Connect to the Office 365 Security & Compliance Center using remote PowerShell and specify the credentials of an account that has the Security Administrator or Company Administrator role.
  2. Fill out the list of label names, and then run these commands at the PowerShell command prompt:

$labelNames=@([list of label names, each enclosed in quotes and separated by commas])
ForEach ($element in $labelNames){ New-ComplianceTag -Name $element }

Publishing Label

  1. From the Home > Labels pane in the Security & Compliance Center, click Publish labels.
  2. On the Choose labels to publish pane, click Choose labels to publish.
  3. On the Choose labels pane, click Add and select all four labels.
  4. Click Done.
  5. On the Choose labels to publish pane, click Next.
  6. On the Choose locations pane, click Next.
  7. On the Name your policy pane, type a name for your set of labels in Name, and click Next.
  8. On the Review your settings pane, click Publish labels, and click Close.


Phase 3: Apply the Office 365 labels to your SharePoint Online sites

Follow the following steps to apply the Office 365 labels to the documents folders of your SharePoint Online team sites

  1. From the Microsoft Office Home tab of your browser, click the SharePoint tile. On the new SharePoint tab in your browser, click a site that needs an Office 365 label assigned.
  2. In the new SharePoint site tab of your browser, click Documents.
  3. Click the settings icon, and then click Library settings.
  4. Under Permissions and Management, click Apply label to items in this library.
  5. In Settings-Apply Label, select the appropriate label, and click Save.
  6. Close the tab for the SharePoint Online site.
  7. Repeat steps 3-8 to assign Office 365 labels to your additional SharePoint Online sites.


Data Loss Prevention policies for your SharePoint Online sites

Use these steps to configure a DLP policy that notifies users when they share a document on a SharePoint Online sensitive team site outside the organization.

  1. From the Microsoft Office Home tab in your browser, click the Security & Compliance tile.

  2. On the new Security & Compliance tab in your browser, click Data loss prevention > Policy.

  3. In the Data loss prevention pane, click + Create a policy.

  4. In the Start with a template or create a custom policy pane, click Custom, and then Next.

  5. In the Name your policy pane, type the name for the sensitive level DLP policy in Name, and click Next.

  6. In the Choose locations pane, click Let me choose specific locations, and then click Next.

  7. In the list of locations, disable the Exchange email and OneDrive accounts locations, and click Next.

  8. In the Customize the types of sensitive info you want to protect pane, click Edit.

  9. In the Choose the types of content to protect pane, click Add in the drop-down box, and click Labels.

  10. In the Labels pane, click + Add, select the Sensitive label, click Add, and click Done.

  11. In the Choose the types of content to protect pane, click Save.

  12. In the Customize the types of sensitive info you want to protect pane, click Next.

  13. In the What do you want to do if we detect sensitive info? pane, click** Customize the tip and email**.

  14. In the Customize policy tips and email notifications pane, click Customize the policy tip text.

  15. In the text box type your own policy tip that instructs users on how to share a file outside your organization

  16. Click OK In the What do you want to do if we detect sensitive info? pane, clear the Block people from sharing and restrict access to shared content check box, and click Next.

  17. In the Do you want to turn on the policy or test things out first? pane, click Yes, turn it on right away, and click Next.

  18. In the Review your settings pane, click Create, and click Close.

Here is your resulting configuration for sensitive SharePoint Online team sites.

 

 

Follow the following steps to configure a DLP policy that blocks users when they share a document on a SharePoint Online highly confidential team site outside the organization.

  1. From the Microsoft Office Home tab in your browser, click the Security & Compliance tile.
  2. On the new Security & Compliance tab in your browser, click Data loss prevention > Policy.
  3. In the Data loss prevention pane, click + Create a policy.
  4. In the Start with a template or create a custom policy pane, click Custom, and click Next.
  5. In the Name your policy pane, type the name for the highly sensitive level DLP policy in Name, and click Next.
  6. In the Choose locations pane, click Let me choose specific locations, and click Next.
  7. In the list of locations, disable the Exchange email and OneDrive accounts locations, and click Next.
  8. In the Customize the types of sensitive info you want to protect pane, click Edit
  9. In Choose the types of content to protect pane, click Add in the drop-down box, and click Labels.
  10. In the Labels pane, click + Add, select the Highly Confidential label, click Add, and click Done.
  11. In the Choose the types of content to protect pane, click Save.
  12. In the Customize the types of sensitive info you want to protect pane, click Next.
  13. In the What do you want to do if we detect sensitive info? pane, click Customize the tip and email.
  14. In the Customize policy tips and email notifications pane, click Customize the policy tip text.
  15. Click OK.
  16. In the What do you want to do if we detect sensitive info? pane, select Require a business justification to override, and click Next.
  17. In the Do you want to turn on the policy or test things out first? pane, click Yes, turn it on right away, and click Next.
  18. In the Review your settings pane, click Create, and click Close.

Here is your resulting configuration for high confidentiality SharePoint Online team sites.

Please do leave feedback/comments below including any experience on the same topic that you would like to share. Thanks.

Dynamics365Authority.com is an ultimate source of all the key references on MS Dynamics 365 + Office 365 + MS Azure etc.- please use the CONTACT US form to connect with Urish Arora.

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Posted: Feb 4, 2018,
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